Archives and Records Management (Westpole - Luxembourg)

Offre d'emploi mise en ligne le 18/02/2024

WESTPOLE is looking for a passionate new colleague who will join the client Archives and Records Management team to play a key role in the client operations and provide records management services for the whole organisation, i.e. through Digital Archiving support and management.

Your mission

  • Support users of a SharePoint workflow-based application for validation of internal documents
  • Provide document management support and advice in accordance with the client applicable policies and rules
  • Manage support request in the client ticketing system
  • Collaborate with IT

Your profile


  • University Degree in IT or Information, Archives or Document Management (BAC+5)

Professional experience

  • Electronic archiving, information or document management;
  • Using document management systems for records identification, registration, filing, storage, retention, preservation and conservation in electronic format;
  • Providing document management support and advice to users
  • Automation projects within electronic document management, testing and audit reports
  • Using archiving and document management standards practices (ISO 15489 or equivalent) and related procedures;
  • Using the following standard software tools: SharePoint, MS Teams, MS Word, MS Excel, Outlook and Adobe;
  • Practical experience with OpenText Content Server would be an advantage;
  • Practical experience with Smartshare, Notes, Smart IT would be an advantage;
  • Writing and reviewing specifications for various data improvement (integrated data base functionalities);

Linguistic skills

  • Fluent in French or English and a sufficient command of the other to be able to work in both languages Knowledge of any other EU language is welcome.


  • Passionate about historical archives
  • Strong sense of responsibility, initiative, integrity and commitment
  • Service and Customer Orientation
  • Ability to organize and prioritize workload
  • Ability to work reliably and accurately
  • Flexibility and adaptability
  • Results orientated
  • Good interpersonal and communication skills in a multicultural environment

We offer

  • Real career opportunities for someone who wants to be at the heart of European economic moves of our times, within a constantly growing dynamic company with a well-established international track
  • A competitive salary
  • A challenging mission in a renowned European institution

Interested in joining our  team? Send us your resume  and cover  letter to