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Executive Management Division - Archives and Information Management (NATO - Evere)

Offre d'emploi mise en ligne le 01/05/2022

Primary Location



 NATO International Staff (NATO IS)



Salary (Pay Basis)

  1,140.60Euro (EUR) Monthly


ICTM, provides support and services in the areas of information communications and technology management and archives and information management to the North Atlantic Council (NAC), to the NATO committee structure and its subordinate groups and to the International Staff (IS) and International Military Staff (IMS).Archives and Information Management (AIM) is the principle information management service at NATO Headquarters. It provides NATO-wide IM and research support on matters pertaining to the activities of the NAC and its Committees, ensures the preservation of NATO information of historical value on behalf of the NATO Nations, provides training, support and guidance to NATO Nations, partners and entities on the implementation and execution of NATO policies pertaining to information and takes the lead on requirements development for all IM-related technology projects at NATO Headquarters.

Archives – responsible for the identification of information with permanent value, overall management of NATO archival holdings, and implementation of Information Management Policies.

Library – holds over 18,000 books and subscribes to 155 journals. The collection focuses on international relations, security and defense, military questions and current world affairs.

Information Management – the Information Processing and Information Support sections are responsible for processing, disseminating, storing, organising and archiving the documentation produced by the NATO Committee structure and by the Departments of the NATO HQ International Staff (IS), taking into account the requirements of NATO Security Policy, NATO IM Policy, and applicable NATO HQ procedures.


The candidates must:
–    be in the possession or in the final stage of a Bachelor’s degree preferably in the areas of Information Sciences, Library Sciences, Archival Science Information Technology, Computer Science, Engineering, Sciences, History;
–    possess the following levels of NATO’s official languages (English/French): V (”Advanced”) in one; I (“Beginner”) in the other;
–    Computer literacy: MS Office Suite.

The following would be considered an advantage:
–    Experience in electronic document and records management systems;
–    Experience in SharePoint.


To successfully work with AIM team, you will demonstrate the following competencies:

  • Achievement: Works to meet standards.
  • Analytical thinking: Breaks down problems and see basic relationships.
  • Clarity and accuracy: Shows general concern for order and clarity, and checks own work.
  • Conceptual thinking: Sees patterns on life/work experience and applies learned concepts.
  • Customer service orientation: Responds appropriately, maintains clear communication.
  • Empathy: Listens actively.
  • Flexibility: Acts with flexibility.
  • Initiative: Reacts to short-term opportunities or problems.
  • Organizational awareness: Understands the Organization’s structure.
  • Organizational commitment: Adheres to NATO’s standards, policies and explicit values.
  • Teamwork: Cooperates, shares information and knowledge freely, offering support and cooperation.


In order for the Internship Office to assess your eligibility for the Internship Programme, please attach the following documents:

  • Copy of university qualifications you have completed and/or
  • Proof of ongoing studies with the dates clearly mentioned if you are still studying.

We prefer that these documents are in one of the NATO official language (English or French). If you don’t have these documents in English or French, please attach a self translation.

Please ensure that all information is complete and accurate before submitting your application.

Amendments after the submission cannot be taken into consideration for the evaluation of your application.


This internship is paid, and you will work full time for the period of six months.

Read more about the Internship Programme, including terms and conditions, and what we offer at our website.


NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.