Documentalist (European Trade Union Institute - Brussels)

Offre d'emploi mise en ligne le 18/05/2024

The European Trade Union Institute (ETUI) is seeking to recruit a full time: Documentalist

Location: Brussels Deadline: 7 June 2024

The European Trade Union Institute (ETUI) is a leading applied research and training institute for the European labour movement. We use our expertise in research, training and workplace health and safety to advance workers’ interests and to support, reinforce and stimulate the European Trade Union action and identity.


Under the supervision of the General Director you will be responsible for the tasks, including:

  • Management of the physical document collection:
    • selection according to the acquisition policy and budget, in line with user proposals and needs;
    • cataloguing and indexing;
    • filing and archiving;
    • books loans management;
    • subscription management: renewals, receipt of periodicals, distribution of new issues received, and surveys to meet the needs of internal users.
  • Welcoming users: helping with document searches and providing guidance on the use of the Documentation Centre as well as the Labourline document database (
  • Managing the document database (Labourline): collecting information and developing the database, indexing, encoding, and managing the functional administration of the database using Kentika software.
  • Monitoring the literature in the Institute’s areas of expertise and its environment for researchers and management, enabling newsletters to be sent out using the Kentika documentation software.
  • Participating in professional networks,
  • Checking and correcting the bibliographies of the Institute’s publications in accordance with internal rules.

Qualifications and skills required

  • Ability to carry out standard library operations.
  • Mastery of specific information management tools (document management software, document monitoring, bibliographic databases); knowledge of Kentika document management software is an advantage.
  • Mastery of IT tools (Office Suite, Zotero, ).
  • Excellent interpersonal skills and good public relations skills.
  • Ability to listen and analyse.
  • Ability to work alone and as part of a team; empathy, solidarity, respect.
  • Organised and rigorous, as well as intellectually curious and open-minded with a good team spirit and excellent planning and coordination skills.
  • Language skills: fluency in French and English (working languages); knowledge of another European language is an asset.

Knowledge and experience

  • A bachelor’s degree in librarianship or equivalent; the inter-university and haute école certificate in archive and information management and processing Met@ is an advantage.
  • Several years’ experience in a similar role is desirable.

Conditions of employment

The ETUI offers permanent full-time employment in a challenging and dynamic working environment, combining excellent academic standards with close contact with European policymakers. We offer good working conditions with a competitive salary and an attractive package of fringe benefits.

Only short‐listed candidates will be invited for interviews. Short-listed candidates will be provided with information on the relevant pay range and the method by which the pay for the job is established.

Furthermore, the ETUI is committed to achieving workforce diversity in terms of gender, nationality and culture and applies a policy of equal opportunities. Applications are accepted without distinction on any grounds of age, birth, disability, ethnic or social origin, genetic features, membership of a national minority, political (or any other) opinion, property, religion, gender or sexual orientation. All applications will be treated with the strictest confidence.

Applications and supporting documents (CV, motivation letter, evidence of qualifications, etc.) should be sent not later than 7 June 2024 by email to:

To the attention of Ms Olga Barth

ETUI Finance and Administration Manager Bd du Jardin Botanique, 20

1000 Bruxelles