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Document Management Responsible (Carmeuse - Louvain-la-Neuve)

Offre d'emploi mise en ligne le 02/12/2021

Description de l’emploi

The Document Management Responsible develops and implements processes related to document control and management and ensures document storage to comply with laws, regulations and internal policies.

Your challenge:


  • Paper and electronic archives Management with a specific focus on HQ and Carmeuse Western Europe:
    • Handle the full archiving lifecycle (from creation to destruction)
    • Support local archives relay points, advise them as requested
    • Maintain a minimum weekly service to guarantee the archives continuity
    • Support users searching for documents
  • Deadline Tracker
    • In charge of the implementation, promotion and adoption of the tool
  • Document Management process and lifecycle
    • Make sure existing processes are followed and updated when required or appropriate
    • Ensure document retention in line with local laws, regulations and Carmeuse internal retention deadlines – supervise changes in laws & regulations
    • Train users & newcomers on general document management principles
    • Participate in Information Management Governance meetings (data classification, etc…)
  • Electronic Archiving
    • Support in implementation of an Electronic Archiving System
    • Administer the tool once life
    • In charge of training of & adoption by users
  • Support Knowledge Management Team in HQ​​​​​​​
    • Facilitate Lessons learned
    • Organize lunch and learn meetings
    • Promote Knowledge Management in HQ

The Ideal Candidate Profile:

Basic requirements

  • University degree – Bachelor
  • Or minimum 4 years of business experience, preferably Document Management, archives
  • Fluent in French and English, written and spoken

Needed Knowledges​​​​​​​

  • Document Lifecycle, Archiving process
  • High level project Management
  • Microsoft Office – O365 tools
  • E-archiving Tool

Needed skills ​​​​​​

  • Highly self-motivated
  • High level of ability in terms of communication and team participation
  • Ability to build effective relationships (win-win collaboration with long term perspective)
  • Pragmatic
  • Excellent organization skills
  • Ability to work in a team and individually
  • Open-minded
  • Flexibility
  • User oriented

Why Carmeuse?

We truly believe that where you work matters and, as a family business, we know what makes our employees happy!

  • Flexible working hours
  • Homeworking policy
  • Competitive salary package and benefits
  • A lot of growing possibilities
  • A strong HR and training policy to develop your skills
  • Work-life balance