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Document Management Officer (SRB - Brussels)

Offre d'emploi mise en ligne le 29/06/2020

Function group and grade: AST 4
Place of employment: Brussels
Area: Brussels
Type of contract: Temporary
Duration of contract: 3 years (renewable)
Estimated monthly basic salary: € 4 315.85
Reserve list valid until: Thursday, 31 December, 2020 – 00:00
Deadline: Monday, 13 July, 2020 – 12:00

The Document Management Officer will work under the supervision of the Head of Unit of the SRB Secretariat, who reports to the SRB Chair, with the overall objective for supporting the institutional information and knowledge management. The Document Management Officer will constitute a centralised function for establishing and maintaining sound and consistent document management and records retention practices. He/she will also contribute to the safe handling and processing of confidential information. In particular, the jobholder will put in place policies, procedures and tools in the above referred domains, and monitor their implementation centrally within the SRB. Moreover,
he/she will provide day-to-day guidance to the SRB business areas and coordinate the use of document and records management systems.


The jobholder will be asked to perform the following job specific tasks:

  • Contribute to the development and maintenance of policies and procedures for the SRB’s document management and records retention, as well as for protection of confidential information;
  • Assist the SRB staff and business areas in the implementation of policies and procedures in the above mentioned domains;
  • Work together with other relevant support functions (e.g. IT) to establish and maintain effective electronic document and records management systems, as well as physical archiving services;
  • Provide advice, training and support to the SRB business areas on all aspects of document management and retention, as well as on protection of confidential information;
  • Provide access to archived information when requested and necessary;
  • Establish and maintain robust knowledge management practices (e.g. a physical library, Unit Intranet Section, databases);
  • Represent the SRB and liaise on behalf of SRB with comparable institutions in networks and information exchanges related to document management ;
  • Carry out any other tasks requested by line management in the interest of the service