Records & Digital Archives Manager (Matchtech - Brussels)
Offre d'emploi mise en ligne le 18/07/2025
A leading global science and innovation company is seeking a Records & Digital Archives Manager to lead and evolve its records retention and digital preservation strategies across a complex international environment. The company operates at the intersection of cutting-edge science and sustainability, delivering advanced solutions across industries such as healthcare, mobility, electronics, and consumer goods.
Role Overview
We are looking for a seasoned professional to oversee the full lifecycle of physical and digital records and ensure long-term preservation of key assets, while maintaining compliance with regulatory frameworks and international archival standards. You will play a pivotal role in modernizing the records management landscape and safeguarding a vast and diverse corporate memory.
Your Responsibilities
- Lead information management across global locations, ensuring classification, accessibility, and compliance with laws and archival standards
- Collaborate with internal departments and external vendors to implement and enforce records management and digital preservation policies
- Manage the lifecycle of both physical and electronic records: classification, storage, retention, and disposal
- Work with IT and security teams to implement automated data retention and archiving solutions
- Oversee digital preservation systems and off-site records center activities
- Evaluate storage needs and optimize rented space to reduce costs
- Support vendor selection, negotiate service contracts, and oversee their execution
- Provide regular reporting for budget planning and control
What We Offer
- Opportunity to lead a global transformation project in records management and digital preservation
- A collaborative and innovative working environment across multiple countries
- Competitive salary and benefits
- 16+ weeks of parental leave, in accordance with local legislation
- Access to a global training platform and free language courses (24+ languages)
- Well-being programs including physical and psychological support
What You Bring
Project Leadership & Change Management
- Proven experience leading governance and change management initiatives
- Ability to educate and train stakeholders on information management policies
- Strong organizational and project management skills
Communication & Stakeholder Engagement
- Ability to work cross-functionally with Legal, IT, Procurement, HR, and Communications
- Excellent reporting and documentation skills
- Strong negotiation abilities with third-party vendors
Compliance & Regulatory Knowledge
- In-depth understanding of data protection laws (e.g., IA Act, GDPR) and their impact on records management
- Knowledge of e-discovery, litigation readiness, and regulatory compliance
Records Management Expertise
- Experience with international standards for records and archival management
- Ability to develop and implement classification schemes, metadata standards, and taxonomy
- Lifecycle management expertise from creation to final disposition
Digital Preservation
- Knowledge of ISO 14721 (OAIS) and preservation strategies (e.g., migration, emulation)
- Familiarity with metadata standards such as Dublin Core, METS, PREMIS
- Experience with digital archiving tools (e.g., Documentum, OpenText, Preservica)
- Understanding of eIDAS, DRM, electronic signatures, and audit trails
Additional Information
- Flexibility in hybrid working, though regular presence at the Brussels HQ may be required
- Candidates from diverse professional backgrounds (e.g., archives, museums, libraries, academia, public institutions) are encouraged to apply
- We value diversity and inclusion and welcome applicants from all walks of life
- If your experience aligns with the role but you don’t meet every qualification, we still encourage you to apply